![]() This tip warrants its own article, so head on over to my post on Using labels as coloured flags in Gmail to learn how to set it up!Īre you feeling overwhelmed by emails and want to learn how to better manage your Gmail Inbox? Check out our Get efficient with Gmail the SMART way online course! You may have noticed in tips 3 and 4 that my label list includes labels with names like and These are labels that I use like coloured flags to help track emails that I need to follow up, or that require action or a reply from others. Click Labels and tick the label(s) you want to apply. Click the three dots button in the bottom right corner of the email composure window.ģ. The recipient of the email will not see the label.Ģ. This is particularly useful if you use a ‘Waiting for’ or similar label (see tip five below). If you want to get super organised, you can even apply labels to emails before you send them. If you wanted to get the email out of the inbox, you can drag and drop the email into the label instead. This is because dragging a dropping a label on to an email is like using the ‘Label’ button in the toolbar. In both cases you’ll notice that the email remains in the inbox. Here’s how to drag and drop a label on to an email without even opening it:Īnd here’s how to do it when the email is open: This is always one of the most popular tips I share in my Gmail workshops! It never fails to get ‘ooohhs’ from the audience. Click the three dots and then choose the Edit option. Hover over the label name until you see the three dots button appear.2. ‘1 Zoology’), or if you want to give your labels a customised twist, you can also use tools like Emoji Keyboard to add an emoji at the start of the label name.ġ. You can also use numbers to achieve a similar result (e.g. This works because symbols come first alphabetically. This can be a pain if your most-used label is ‘Zoology’! An easy work-around for this is to use a symbol at the start of the label name that you want at the top of your list. The Gmail label list is always displayed in alphabetical order. ![]() Force key labels to the top of the list by using symbols, numbers or emoji Your hidden label will now be located in the ‘More’ section at the bottom of your label list. Tip: If you do not see the Hide option, it is probably because you are trying to hide a sub-label. Click the three dots and then choose the Hide option in the ‘In label list’ section. Hover over the label name until you see the three dots button appear.Ģ. If you want to hide a sub-label, edit it first to remove the nesting and then hide it.ġ. Note: You can only hide parent labels, i.e. This means that your visible label list becomes shorter, but you can still easily access hidden labels. Hiding labels moves them to the ‘More’ section of the label list. A great way to ‘spring clean’ your label list without having to delete labels is to hide them. For example, they may be for completed projects, old clients or related to an old position you once held in your organisation. Over time, some of these will become less relevant and less used. The longer you use Gmail, the more labels you’ll probably end up with. In this post I’m going to dig deeper and share five advanced tips for working with labels. In a recent post I explained how labels work in Gmail and how they can be a very powerful and useful tool for keeping your inbox organised. ![]()
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